Procurement and Supplies Unit

The Procurement and Supplies Unit of the Ministry of Labour provide comprehensive information about our procurement processes, guidelines, and opportunities for suppliers and contractors. Their commitment to transparency, fairness, and efficiency underscores every aspect of their procurement procedures.

Functions of the unit:

The Procurement and Supplies Unit is responsible for providing administrative and logistical support services for efficient operation of the Ministry. The Unit also ensures timely procurement of goods, services and works for all end-user departments through a transparent and accountable manner.

Approach to Procurement:

At the Ministry of Labour, they recognize that effective procurement is crucial to delivering our services and fulfilling our responsibilities to the public. their approach to procurement is guided by the principles of accountability, value for money, and inclusivity. They aim to foster a competitive and sustainable supplier base while adhering to the highest ethical standards.

Procurement Process:

  • Needs Identification: Before initiating any procurement, they thoroughly analyze requirements to ensure that each procurement activity is aligned with strategic goals and the needs of stakeholders.

  • Planning: A well-defined procurement plan is developed, outlining the scope of work, technical specifications, and evaluation criteria. This plan serves as a roadmap for the entire procurement process.

  • Tendering: Depending on the nature and value of the procurement, they utilize various procurement methods, including open tenders, request for proposals (RFPs), and requests for quotations (RFQs). All procurement opportunities are advertised through appropriate channels to encourage broad participation.

  • Evaluation: They conduct a rigorous and transparent evaluation process that considers technical, financial, and other relevant factors. Evaluation committees are formed to ensure impartiality and objectivity in the selection of suppliers and contractors.

  • Contract Award: Once the evaluation is complete, successful suppliers are notified, and contracts are awarded to the most qualified and competitive bidders. Contract terms and conditions are clear and fair, fostering a collaborative working relationship.

  • Performance Monitoring: They closely monitor the performance of our suppliers and contractors throughout the contract period. Regular assessments ensure that the agreed-upon deliverables are met and that quality standards are upheld.

  • Supplier Opportunities: They encourage suppliers and contractors, both large and small, to participate in their procurement processes. By registering with their procurement database, you can stay informed about upcoming opportunities and tenders related to the Ministry of Labour’s projects and initiatives.
  • Ethics and Integrity: Maintaining the highest standards of ethics and integrity is paramount to us. They have established stringent anti-corruption measures to safeguard the integrity of their procurement processes and to promote fair competition among suppliers.